Customizing the Outgoing and Incoming Imprint Header

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Customizing the imprint header allows you to create header fields for additional information, or to erase the header fields completely.

Additional imprint header fields, created with imprint header keywords and non-keyword text, can be used to include information that might routinely appear on an outgoing fax cover and incoming page, such as:

For a complete list of available Imprint Header information, see Imprint Header Keywords.

Customizing the Outgoing Fax Imprint Header

To customize the outgoing imprint header: 

If the Enable Customized Imprint option is already selected, you’ll need to de-select and then re-select it for the Settings button to appear.

In the example here, %s, the space Keyword, is entered three times to define a margin three spaces wide before the date. Next, the text Date: is typed. All non-Keyword text will appear on the outgoing fax exactly as typed in the Imprint Text field. Next, the Imprint Header Keywords, separated by slashes (/), are entered: %M/%D/%Y. This will define the date as month, day, and year e.g.,12/21/2004.

To remove the Imprint Header field completely from your outgoing faxes, leave the Imprint Text field blank.

Adding a Date and Time Stamp to an Incoming Fax

To customize the incoming imprint header: 

Customizing the Incoming Fax Imprint Header

This feature adds incoming fax information to the stored fax image file. The changes are permanent. Use care when setting the Override setting to '0' (False). Doing so may add header information that covers or obscures the underlying fax image, which is unrecoverable once the imprint header is applied. The default Override setting is '1' (True), which replaces the one-line header each time the fax is updated/routed.

When this feature is enabled, the custom received fax imprint (as specified in the [incoming] section of the header.cfg file) will be permanently applied to the received fax. (It also has the effect of disabling printing of the received fax imprint when those features are selected for printing faxes.)

To enable this feature, in the [Incoming] section of header.cfg, add the statement:

Make Permanent=1

To disable this feature, in the [Incoming] section of header.cfg, add the statement:

Make Permanent=0

Enabling this feature disables the Add a date and time stamp on the top of each incoming fax print out function.

If [Incoming] Enabled=0 (Disabled)

If Add a date and time stamp on the top of each incoming fax print out is enabled, the date/timestamp is printed on top of the first page.

If Add a date and time stamp on the top of each incoming fax print out is disabled, nothing is printed.

If [Incoming] Enabled=1 (Enabled)

If Add a date and time stamp on the top of each incoming fax print out is enabled, the date/timestamp function is overridden and replaced by information configured in the header.cfg file.

If Add a date and time stamp on the top of each incoming fax print out is disabled, information configured in the header.cfg file.

Modifying Font Style and Size with the Header.cfg File

Enabling the imprint header in the Advanced Functions creates a header.cfg file in the C:\Castelle\system\cfg\ directory of the FaxPress Plus server. The header.cfg file allows you to change the information shown on the outgoing imprint header, and to place custom header information when printing an incoming fax directly from the FaxPress server. The header.cfg is divided into two sections, as shown below: [Outgoing] and [Incoming].

To enable the outgoing and/or incoming fax header, set Enabled to ’1’.

To place the outgoing or incoming imprint on top of the page, set PositionTop to ’1’. To keep the imprint header on the bottom, set PositionTop to ’0’.

To scale a printed document so that all its contents fit on one page, see Setting Printer Configuration Properties.

See the Imprint Header Keywords section below to customize the information shown in the outgoing and/or incoming imprint headers. The keywords must be within quotation marks in the Header= setting in either the outgoing or incoming section of header.cfg, as shown below.

Font style and size can also be edited using the Font and Size tags, as shown in the header.cfg shown below. The system default font and size is used if these settings are ommitted.

Bates Numbering

The Bates numbering format is configured via configuration files only. There is no user interface for setting this functionality.

To add Bates numbering to the header, the configuration file bates.cfg must be present on the FaxPress Plus server in the directory C:\Castelle\System\Cfg\.

The header.cfg file must also be changed so that the Bates number appears in the proper location on the fax.

In the header.cfg file, use the Bates format character %b wherever you need the Bates number to appear. The Bates format character can be used along with existing header codes to create a custom header. For more information, see the header customization sections above.

To enable Bates numbering on your fax outputs: 

[Default]

Enabled=1

Prefix=

Suffix=

ID Format=

The following table provides the different settings that can be applied in the bates.cfg file:

Make Permanent=1

Header=" Bates Page %b of docID %i"

[Default]

Enabled=1

Prefix=THELAW

Suffix=BOB

ID Format=xxxxxxxx/xxxx

Bates Page THELAW88005255BOB of docID THELAW88005255/5259BOB

Bates Page THELAW88005256BOB of docID THELAW88005255/5259BOB

Bates Page THELAW88005257BOB of docID THELAW88005255/5259BOB

Bates Page THELAW88005258BOB of docID THELAW88005255/5259BOB

Bates Page THELAW88005259BOB of docID THELAW88005255/5259BOB

Imprint Header Keywords

Use the keywords provided here to customize the Imprint Header information on outgoing and incoming faxes.